Match AI Technology with Answering Service Strategy
Embrace Artificial Intelligence to Help You Meet Goals More Effectively
By Peter Lyle DeHaan, PhD
If you’re like many people, you might be worried about how artificial intelligence (AI) could impact our world, including your telephone answering service (TAS) business. You might fear AI will emerge as a disruptive force that will fundamentally change your day-to-day operations.
It probably will.
But there’s no need to fear AI. Instead embrace it. The key is to align the promise of AI with your business strategy. Tap this burgeoning technology to better accomplish your goals for your TAS operation.
Here are some scenarios to consider.
Some clients are on a budget. They know voicemail won’t cut it, but they only need the basics of name, number, and message. They view anything more as frivolous. That’s when AI can come to the rescue. This first will involve supplementing the work of your staff, with an eventual potential to replace much of their work—but not all.
If your answering service strategy is to be a low-cost provider, AI can be a great tool to help you save on labor costs, while still providing the level of service your clients want and expect and pay for.
But don’t plan on AI replacing your staff. Instead, view it as a tool to help your agents do more in less time and do it better with greater ease.
The result is that AI will help you maintain your low-cost paradigm and maximize it for your clients’ benefit.
A third consideration is the value-added approach. Your goal is to offer more than your competition. In the past, the premium service strategy drove up payroll, not only in needing more staff but also in paying them better.
When offering premium service, however, there comes a point of diminishing returns. At some level, clients will balk at paying more for the extra value. They’ll decide it’s not worth a higher bill, no matter how much better your service is.
In this instance, you can tap AI to handle supplemental activities that increase the value of your service without growing your payroll. This can be on both the front end and the back end. Use your imagination. Get creative.
These three examples show how AI can effectively help you achieve your answering service strategy in a cost-effective way. But these are just the starting points. Develop your ideal service strategy and then look at how AI can help you better achieve it, not the other way around.
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Genevieve Carrenard Joins TAS Trader: TAS Trader is pleased to announce the addition of Genevieve Carrenard. She will focus on customer service, content creation, and website optimization. Genevieve has ten years of call center management and leadership experience at major corporations in both the United States and Canada. She will tap into her expertise to write articles in upcoming issues of TAS Trader. Welcome, Genevieve!
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Quotes for Consideration
Truth does not change according to our ability to stomach it. -Flannery O’Connor